Guidelines for Presenters

Fourth International Conference on Heritage/Community Languages

If you are a presenter, please carefully review all the information below to prepare you for your presentation and ensure that you meet deadlines for submitting all required materials.

Technical Requirements: IMPORTANT!

  • Install the latest 5.0+ version of Zoom on your computer: https://zoom.us/download. [latest version as of publication of this document is 5.10.4 released on April 26, 2022] Check which version you have on your device by following the instructions here: https://support.zoom.us/hc/en-us/articles/201362393
  • Use a laptop or personal computer to present during the webinar. Do not use tablets or smartphones as they will not allow you to present easily.
  • Headset with microphone is suggested for better output sound quality.
  • Headphones/ear buds can be helpful for the presenter to tune out background sounds.
  • Ensure you have a strong WIFI signal:
    • modem is as close to you as possible; not on the ground; nothing is obstructing signal
    • turn off WIFI on all devices that are using WIFI (tablet, phone, other computers)
  • Disconnect from Virtual Private Networks (VPN)
  • Close all other windows/apps, especially browsers, email, and instant message programs
  • We recommend that you test your Zoom connection to confirm that your internet, microphone and webcam are functioning properly with the program. This brief video shows you how to do so: https://support.zoom.us/hc/en-us/articles/201362283-Testing-computer-or-device-audio

Prepping for Presentation

  • Avoid text-heavy slides. Replace them with images, single key terms, or brief phrases that help to drive the content without distracting from the verbal presentation.
  • Save your presentation as BOTH a PowerPoint and PDF.
  • We recommend that you upload BOTH presentation files to the link that was emailed to you. Use your last name and title of the presentation to name the files. If you did not receive the link, email us below.
  • You have until Wednesday, June 15, 2022 to upload your materials.

The Day of the Session

  • Use Zoom in a quiet, private space.
  • Test your audio and video equipment before joining the Zoom session.
  • Join the Zoom session in which you are presenting 10 minutes prior to the start time.
  • The Zoom session’s Host will help ensure your audio, video, and screen sharing abilities are working properly.

Presentation Format

  • All Regular and Discussion panels will last 90 minutes.
  • Regular Panel sessions will have up to 3 paper presentations.
    • Recommended: 30 minutes per paper (20-minute presentation plus 10-minute question/answer period)
    • Panels will include a moderator who will keep time for the presenters.
  • Discussion Panel sessions will have a group of speakers discuss a specific topic from a variety of perspectives.
    • Recommended: 60-minute discussion by presenters plus 30-minute Q&A period
    • Discussions will be self-moderated by the presenters.
  • Poster sessions will last one hour and have concurrent breakout rooms, one for each poster presenter.
    • Poster Session 1 (June 16, 1:00-2:00 pm PST): 6 rooms
    • Poster Session 2 (June 17, 12:45-1:45 pm PST): 5 rooms
    • Poster sessions will be self-moderated by the presenter(s).

    For other questions regarding your presentation, please email cwl@international.ucla.edu.

     

Published: Friday, May 6, 2022