If you are a presenter, please review the information below to prepare you for your presentation.

Presentation Format:

• The presentation session will be conducted via Zoom and you will be emailed the Zoom information by November 9, 2020.
• Your presentation will appear on the schedule by October 25, 2020. Check the schedule at that time to review your presentation's date and time.

Technical Requirements: IMPORTANT!

• Install the latest 5.0+ version of Zoom on your computer: https://zoom.us/download. [latest version as of publication of this document is 5.3.2 released on October 13, 2020] Check which version you have on your device by following the instructions here: https://support.zoom.us/hc/en-us/articles/201362393
• Use a laptop or personal computer to present during the webinar. Do not use tablets or smartphones as they will not allow you to present easily.
• Headset with microphone is suggested for better output sound quality.
• Headphones/ear buds can be helpful for the presenter to tune out background sounds.
• Ensure you have a strong WIFI signal:
  • modem is as close to you as possible; not on the ground; nothing is obstructing signal
  • turn off WIFI on all devices that are using WIFI (tablet, phone, other computers)
• Disconnect from Virtual Private Networks (VPN)
• Close all other windows/apps, especially browsers, email, and instant message programs
• We recommend that you test your Zoom connection to confirm that your internet, microphone and webcam are functioning properly with the program. This brief video shows you how to do so: https://support.zoom.us/hc/en-us/articles/201362283-Testing-computer-or-device-audio

Prepping for Presentation

• Avoid text-heavy slides. Replace them with images, single key terms, or brief phrases that help to drive the content without distracting from the verbal presentation.
• Save your presentation as BOTH a PowerPoint and PDF.
• Email BOTH presentation files to cwl@international.ucla.edu so we will have a backup copy on the day of the presentation. Use your last name and title of the presentation to name the file.
• Deadline to email all files is November 9, 2020.

Presentation Session

• Use Zoom in a quiet, private space.
• Test your audio and video equipment before joining the Zoom session.
• Join the Zoom session in which you are presenting 15 minutes prior to the start time.
• The Zoom session’s Host will help ensure your audio, video, and screen sharing abilities are working properly.
• Presenters will have 20 minutes to present, immediately followed by a 10-minute Q&A session.
• Each session will have three presenters.

For other questions regarding your presentation, please email cwl@international.ucla.edu.