Conference on Heritage/Community Languages

Third International

professional development \ conferences \ 2018 conference

Guidelines for Presenters

For Panel and Paper Sessions

If you submitted a panel, you will act as moderator of the panel and keep time, dividing the 90-minute session among all the papers in the panel, factoring in time for questions. We will have time cards – 5 minutes/2 minutes etc. – in each room for the timekeeper to use.

If you submitted a paper, you will be grouped with other papers on a similar theme. Each group will have an appointed chair who will keep time. All sessions last for 90 minutes and contain 3 papers. In this case, please allow 20 minutes for presentation and 10 minutes for Q&A.

Each room will have a PC computer with speakers, projector, and a screen. You will have access to Wi-Fi, but it is unsecured and for this reason, some programs (e.g., Outlook) will not work. You can send your presentation to Arturo Diaz ( by February 14, if you want it uploaded for you. Alternatively, you can load your presentation onto the computer in the relevant room during breakfast or lunchtime on the day of your presentation (i.e., before your session starts so that loading your presentation does not delay the panel).

Please bring your PowerPoint presentation on a USB flash drive. You will not be able to use your own computer.

If you plan to distribute handouts, please bring approximately 25 copies with you.

For Poster Sessions

  • The proposed format is more like a “round table” discussion or conversation than a traditional poster presentation.
  • Poster sessions coincide with lunchtime and you will have one hour and 30 minutes on both days. These are not sit-down lunches, but box lunches, so attendees will have enough time and flexibility to attend poster sessions.
  • We will provide you with a table and chairs, and access to an outlet.
  • We strongly encourage you to prepare your poster presentation as a PowerPoint (or other multimedia display). You can prepare the PPT as you would for a regular presentation, but keep in mind you will need to be flexible about jumping around among the slides, rewinding, and summarizing as people come and go during your session. Poster Laptop Sample.
  • You will need to provide your own laptop for running the PPT. There will be no projector, you will just talk and click thru the PPT at your table, with people following on your laptop screen, since you will have a small and concentrated group.
  • Please bring handouts of your PPT for your audience, since they may prefer to follow your explanations on the handout rather than the screen.
  • You can bring additional materials to display on the table or hand out to your audience.
    Poster Handout Sample.
  • If you want to put up a physical “poster,” (in addition to, or instead of the PPT on the laptop), we will provide the double-sided tape that will be needed for taping it to the wall behind your table.
    Poster Sample
  • Here is a link to free poster templates that you can use if you want to create a poster file and then print it out at a shop such as Kinko's. The sample poster uses the first template, 36 X 48. We would like to further point out that you do not need to do anything as fancy as this – you can simply print out documents on your regular 8.5 x 11 printer paper and glue them to a cardboard background to create a larger poster.
  • Please note the conference staff will not be able to help you set up a physical poster display, or be able to provide you with the materials needed to set it up, other than the double-sided tape.